Executive Board Meeting

 

Date: 10/26/2006

Time: 7:00pm

Location: Chaska Community Center

Members Present: Mark Hassenstab, Wren Feyereisen, Curt Santjer, Bill Kemble, Roxsie Schindler, Patty Hegna, Kevin Kolle, Mark Theis, Alan Johnson

Members Absent: Ray Wolf, Craig Goetz and Dana Kallman

1. Chaska Fall Tournaments

Mark Theis handed out an agenda / overview of this years' Chaska Boys Fall Tournament. (Below is a brief overview of Mark's comments).

  • The Tournament will start on Friday 11/04 and end on Sunday 11/06. Total of 180+ games are scheduled.
  • Venues for play are Chaska High School, Pioneer Ridge, and Holy Family
  • Cost of entry fees are $5.00 per day (colored stamps will be marked for entrance to other venues.)
  • Communication between Venues is via email/internet to update all brackets. Bill Kemble will create three (3) email addresses, one for each venue. Updates should be checked and/or sent once an hour. An instruction sheet will be provided on site. Three (3) computers are also needed.
  • Board Members will be assisting at each venue with oversee and Q&A.
  • One Trainer will be assisting at the tournament. Possible usage of High School's portable radio to communicate between Trainer and Exe Board Members. Trainer will be located at Chaska High School and may wear an identifying color so that he/she is easily located.
  • A list of volunteers will be finalized by Friday 10/29.Voluteers will be notified of their assignments by next week.
  • Trophies will be ready by Wednesday 11/01.
  • Referees will be coordinated by the Association's Coordinator who will be on site during the tournament.
  • Tournament setup will start at 4:30pm at Chaska High on Friday 11/04. Holy Family's staff will complete their own setup.
  • Cleanup (Sunday) should start ASAP after the last game at each venue.
  • Any questions and/or comments can be directed to Mark Theis.

    • 2. Gym Space 2006-07

    More gym time was added to CAYBBA allotment. Team coaches can view the open gym times via CAYBBA's website under "Gym Schedule". Coaches must send an email to Patty Hegna to receive the open time. Coaches must also send an email to Patty to cancel a previous scheduled time.

    Community Education is working on supplying Patty and CAYBBA Coaches with a site coordinators' name and phone numbers to help prevent any conflicts at a scheduled gym site. All practices scheduled for Nov 7th are cancelled due to the election.

    3. Tryouts & Evaluations

    Many parents indicated that Head Coach Dana Kallman and his staff conducted a fair tryout /evaluation for the CAYBBA's Boy's Travel teams. The success of the boy's tryouts needs to be emulated to the girl's tryout process. The Executive has exsided their Thanks and Appreciation.

    Forty candidates were interviewed for the head coaching positions.

    4. In-House Signup Numbers

    CAYBBA will have an increase of 6 additional teams over last year's, for a total of 48 in-house teams. CAYBBA Coaches Clinic will be held on 11/09 at Pioneer Ridge for incoming in-house coaches.

    5. Team Pictures

    Linhoff Photos was selected to photograph team pictures for metro teams. Schedule for picture time will be updated.

    7. Team file

    Al Johnson suggested that CAYBBA maintain files on all teams. These files will record a team's win/loss record, tournament participation dates, team photos (formal & action), and comments from coaches about players and/or game results. The information could be used to help maintain a column of interest to CAYBBA's website and local newspapers.

    Next board meeting to be scheduled

    Adjournment